POSITION DESCRIPTION:

The Controller reports to the Director of Finance and directs the District’s financial activities by performing duties personally or through co-workers within the department.  The essential duties and responsibilities of the position include without limitation the following:

• Responsible for the overall operation, supervision, coordination and evaluation of the Accounting/Financial Reporting and Payroll Departments, Accounts Payable, and Federal Medicare Reimbursement Program.

• Assures the accurate and timely completion of work within the department and that it is accomplished in accordance with District policies and applicable city, state and federal laws.

• Responsible for the accuracy of the data maintained in the District’s financial software system.

 

• Assures compliance with and assists, as necessary, in the preparation of all regulatory agency reports including; Federal, State, City, and Department of Education. Examples of reports are: UCOA, GAAP, GASB, Annual Financial Statement Audit, Single Audit, OMBA-133 and School Committee Year End Projections.

 

• Work closely with the Special Education department to ensure compliance with all state and federal laws and regulations regarding Medicaid reimbursement claims.

• Monitor and maintain cash control and disbursement reconciliations, student activity account reconciliations and analysis and train school treasurers on the use of  designated financial reporting software.

• Assist in ongoing development of technology systems associated with each department.

 

• Develop and maintain an extensive inventory of complex budget preparation spreadsheets, reports, instructions and systems that are used in developing the district’s annual budgets. 

• Assist the Director of Finance and other designated staff in the preparation of annual budgets and other related activities. Monitor the budget throughout the year, and report to the Director of Finance any overages or areas for efficiency.

• Coordinate and control all payroll activity in accordance with bargaining unit contracts, administrative policies and IRS regulations including the Affordable Care Act.

• Control and maintain fiscal systems, recommend appropriate changes and arrange and coordinate city, state, and federal audits.

• All other duties assigned by the Director of Finance.

 

REQUIRED QUALIFICATIONS FOR APPOINTMENT:

 

At least five years of progressive responsibility in a business office or accounting position with at least three years of managerial experience preferred.  Knowledge, experience and understanding of financial accounting, Budget/Financial  Software, UCOA and UCOA account segments preferred.  High level interpersonal skills, ability to work with others collaboratively and demonstrated ability to plan, organize and carry out activities independently required.  Strong work ethic, excellent verbal and written communications skills, excellent public relations skills, and the ability to thoroughly and quickly analyze and resolve complex problems required.  Proficiency in Microsoft software applications, including Word, Access, Excel, Google Suite and PowerPoint and a thorough knowledge of federal and state accounting laws required. CPA required, MBA preferred.